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Organize the participant sheet

Reuse an existing contact field of your organization

Create an information field specific to the event

The participant sheet contains all the information you collect from your participants to manage their accreditations and services. The information collected via registration forms or filled in by organizers themselves is recorded in different information fields.

To add custom information fields to your participant sheet, go to Settings > Participant Fields.

Information groups

The information fields in the participant sheet can be organized in different groups (information sections). The "General Information" group is available by default, and cannot be modified. You can create other groups with the Add a group button: additional information, preferences, professional information, etc.

You can drag and drop groups to change the order in which they appear in the participant sheet.

Add a custom participant field

Qomeet offers a set of predefined fields: first name/last name, email address, phone number, and photo. You can create custom fields for any other information you may need: ID documents, address, preferences, etc. This information can be centralized at the organization level and saved in the contact sheet—allowing you to reuse these fields in any of your events—or it can be specific to the event, in case you don't need to keep the information from one event to another.

To add custom fields, go to Settings > Participant Fields and click on Add.

Reuse an existing contact field of your organization

When adding a new field, enter its name to find an existing field among your organization's contact fields and reuse it in your event.

By reusing a contact field, the information collected via this field will be saved in your organization's contact sheets. When a participant registers for a new event, the field will be pre-filled with the information stored in their contact profile: the participant, coordinator, or organizer will not have to re-enter all the information (but it will still be possible to update it if necessary).

Select the group to which the field will belong (you can choose an existing group or create a new one) and the confidentiality level. Public information can be viewed by coordinators and participants in their personal space, while private information is not visible in the personal space of the structure or participants.

Create an information field specific to the event

When you add a new information field, enter its name and select the option Add as specific information for this event to create a field that will only be available for the current event (the field will not be available at the organization level).

Event-specific participant fields do not populate contact sheets at the organization level. This solution is suitable for collecting information that only concerns the current event and will not be reused for other events in your organization (for example, reservations for a concert offered as part of the event).

Specify the type of the field, select the group to which the field will belong (you can choose an existing group or create a new one) and the confidentiality level. Public information can be viewed by coordinators and participants in their personal space, while private information is not visible in the personal space of the structure or participants.

If you add a question to a registration form that asks for private information, the structure will see this information in the form when creating/editing an application.

Edit or delete a participant field

To edit or delete a participant field, go to Settings > Participant Fields and click on the desired informationfield.

If an item of information is already used in a form, you must first remove it from any form before you can permanently delete it.

Updated on: 25/11/2025

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