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Structure details

From the list of structures, click on a structure to access its data sheet in the side panel. The side panel allows you to:

view the contact details of the structure's coordinators
configure its registration settings (create and modify registrations, direct registration link for participants, welcome message)
add internal notes

To view all the details about a structure, including its list of participants and accommodation reservations, click on the icon View details on the side panel.

Participants of the structure

In the Participants tab, you can consult the list of participants of the structure and process their accreditation requests.

The Add button at the top of the page allows you to manually create a participant attached to this structure.

Use the quick filters at the top of the list to find in one click the requests to be processed or the accepted requests, or use the advanced filter to combine several search criteria.

Import a list of participants

To import a list of participants for a structure, go to the structure sheet, in the Participants tab. Click on the icon Import.

When you import participants that already exist in your organization's database—same last name, first name, and email address—the participant will be linked to the corresponding contact profile. If the participant does not yet exist in the organization's database (this includes any participant without an email address), a new contact will be created. Please note that duplicates may be created in this case.

Download the template: it contains all the information fields of your participant sheet. The last name, first name and category are mandatory.

Select the file to be imported and indicate any tags you with to add to the participants (optional). Check that the columns in your import file are correctly associated with the fields of the participant sheet. If some data is not in the correct format, the column is marked with an alert icon: hover over the icon to obtain more information on the error.

The data format must be consistent with the various information fields in your participant page: the options available in the drop-down lists, the format of the telephone number, etc.

If you try to import a new participant with an email address that is already assigned to one of the contacts in your organization's database, Qomeet will suggest that you register the existing contact instead of the new participant. Please check carefully to make sure this is not a mistake (typo, etc.).

Structure settings

In the Details tab, you can:

view the details of the structure's coordinators
configure its registration settings (authorization to create and modify registrations, direct registration link for participants, welcome message)
add internal notes

To change the name of the structure or information about its coordinators, go to the structure's sheet in your organization's database.

In the Participant registration settings, you can configure:

The maximum number of participants that the structure can register
Authorized categories for the structure
Authorized services: creation and/or edition of accreditation requests
A personalized welcome message which will be displayed on the structure's personal space in the accreditation portal

The Share button allows you to enable direct registration for participants, and copy the link to your accreditation portal to share it with the structure.

Accommodation

In the Accommodation tab, you can create accommodation requests for the structure and view its accommodation reservations, with the list of participants associated with these reservations.

Updated on: 25/11/2025

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